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It is our 26th anniversary!

4/27/2015

We have seen big changes in our 26 years of successful business; our staff has grown, technology has taken our business into arenas we never imagined, and our security protocols rival those of NASA. However, our core values and integrity have remained unchanged. We still offer our 100% accuracy guarantee with a specialized, dedicated staff.

We continue to appreciate our loyal customers and offer these services to medical, legal, government and business professionals: Documentation of digital dictation, taped recordings, toll-free dictation lines, and securely remote connections into a client's E.H.R. system. Transcription Plus also adopted a new technology for digitally recording telephone conversations and now offers appointment reminders via phone, e-mail, or text.

We want to know how your business needs have changed and how Transcription Plus, LLC can help take your business to the next level. Contact us here to see how we can help!

Best,

Mary A. Goehring
Owner/CEO
Transcription Plus, LLC
Corporate Office
40 Acorn Lane
Bristol, CT 06010
Phone: (860) 583-2818
Email: mary@transcriptionplus.net
Visit our web site: www.transcriptionplus.net

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Revolutionary Ways to Celebrate Earth Day All Year Long

4/21/2015

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April 22 is Earth Day, but the staff at Transcription Plus celebrates Earth Day all year long. Here is a list of ideas that can save the planet, save some money, and make your office healthier.

Skip Rush Hour, have employees work from home. In the age of instant messaging, phone conferences, video conferencing, and other innovative technology, telecommuting is now a reality for 44 million Americans. This will cut down on the ecological damage done by commuting as well as eliminate commute time. Not ready to go to a full-time telecommute? Try one day a week, which will result in lower energy bills at the office. Or consider hiring Transcription Plus, LLC staff for your transcription needs. We have the technology to offer complete off-site support. With our state-of-art, toll-free dication lines, interview/telephone recording, and our HIPAA compliant secure webserver, Transcription Plus, LLC offers secure, easy and 100% accurate transcription services.
Baby you can drive my car! Perhaps the Beatles could have been singing about car-pooling? Companies can encourage a greener commute of those employees that need to go into the office. For example, they can subsidize public transportation, or offer prime parking spots for car-poolers, hybrid drivers, and others rolling in eco-friendly transportation. Offering a secure place for bicycles encourages employees to bike to work, saving the earth and their waistline.
Redesign with green in mind! If you are changing locations, updating the office, or increasing space, think about how your decisions now will affect the earth and your energy bills later on. Buy furniture from companies that are sustainable, and use eco-friendly paints and materials. This will reward your employees with healthier air. Replace lights with compact florescent bulbs or, better yet, LED lighting that uses small amounts of energy. Don't forget about the natural light of the sun; not only is it free, it will give employees an energy burst as well.
It's not easy being green. Unless everyone is doing it too. Create a green committee of employees who can meet for an hour once a month to discuss new ways to improve the office's sustainability. This can be on-going, as technology and staffing changes over time. Additionally, once people begin to identify with their green committee status, they begin to change the way that they see themselves and behave accordingly.
On your mark, get set, go! How much money would your office save if the energy bill decreased by 35% or more? By creating a competition against a previous energy bill, a company can create incentives for employees to reduce their energy usage. The competition would be team-based, and the whole office wins. The prize can be anything: A dress down day, an afternoon off, a celebratory meal at a favorite restaurant. Reminders and gentle ribbing will work wonders.
Be an energy Scrooge. Use energy settings for computers, printers, and other devices. Don't leave items on standby mode (which can draw 15-20 watts) overnight as they continue to draw energy. Use smart strips to turn off an entire workstation with one easy flip; unplug rarely used equipment; turn off lights, use motion detector lights, and post reminders about shutting things down. Use programmable thermostats and blinds to keep in warmth and cool.
Suggest the entire office eats only raw organic food. That might not go over well, but there are still plenty of ways to make the office kitchen eco-friendly. Encourage employees to bring in their funniest mug from home, and supply biodegradable dish soap to wash them. Replace bottled water services with a simple filtration system, and the office can save even more money. Be sure the products that are used, such as coffee, dish soap and paper products are earth-friendly. Finally, keep a reusable bag for the days someone goes out for takeout.
Let's get digital. The more you digitize your office, the less paper you will need. Send emails instead of letters. Call catalogue companies and discontinue getting the paper version and shop on-line. This will also make it easier to find something within a backup instead of sorting through bulky file cabinets. Transcription Plus, LLC will supply your documents in a Microsoft Word electronic format, providing you with easy in-office electronic access and archiving. We can produce your letterhead as an electronic template, which not only saves on professional printing costs, it also enables you to view and electronically file complete documents without printing them.
Get some green. Get some plants for the office. Research has found that indoor air is often more polluted than outdoor air. Plants, such as Ivy and Peace Lillies, can help filter pollution caused by carpet and particle board out-gassing toxins.

Not ready to make a big change? You can complete the following steps in less than ten minutes.
1.   Lower the blinds for climate control.
2.   Unplug rarely used items.
3.   Send out an e-mail encouraging everyone to bring in their favorite mug.
4.   Create reminders to power down/turn off and unplug at night.
5.   Call the company from the bulkiest catalogue to get off the mailing list.
6.   Partner with Transcription Plus, LLC to handle your transcription needs.

If you already are a Transcription Plus,LLC client, then you already know how we are doing our part to stay green. For the rest of you, click here to see how!

Best,

Mary A. Goehring
Owner/CEO
Transcription Plus, LLC
Corporate Office
40 Acorn Lane
Bristol, CT 06010
Phone: (860) 583-2818
Email: mary@transcriptionplus.net
Visit our web site: www.transcriptionplus.net

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Is your medical practice 100% HIPAA compliant?

4/6/2015

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With the onset the new HIPAA regulations and penalties, medical offices have been working towards compliance. The most common area of focus are the electronic health records (EHR). However, having 100% secure EHR does not mean the office has conformed completely to the ruling. EHR is just one part of the problem.

HIPAA regulations also affect IT and web-based medical devices, and medical officers need to understand and commit to using the highest security available. There are a number of actions that can avoid intrusion, data loss, malware, and phishing, therefore avoiding a breach of patient privacy.

Additionally, the medical office is responsible for any breach that may take place by a vendor that this utilized.   In other words, a vendor's lack of security is the medical offices responsibility.

The new HIPAA regulations identify 75 specific security controls and specific safeguards that need to be taken. Since the digital world is continually changing in terms of security and breach opportunities, medical offices need to stay current. And yet, many offices do not make this a priority.

One way to satisfy these requirements is the have a HIPAA-assigned compliance officer complete scheduled HIPAA-risk analysis. This designated person can hold weekly meetings with staff to ensure the entire office understands security protocols.

With 75 different security needs, it can be difficult for medical practices to maintain security and continue to offer quality care. Transcription Plus, LLC offers the highest security with our file servers, and secure remote software available to our customers, ensuring that records are 100% HIPAA compliant. Additionally, our staff is 100% American-based, so we fall under the same HIPAA regulations as American medical practices.

Lastly, we treat all customer data with the same confidentially and privacy standards, making sure everyone's data is protected. For additional information, contact us here.

Sincerely,
Mary A. Goehring
Owner/CEO
Transcription Plus, LLC
Corporate Office
40 Acorn Lane
Bristol, CT 06010
Phone: (860) 583-2818
Email: mary@transcriptionplus.net
Visit our web site: www.transcriptionplus.net

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It is our 26th anniversary!

Revolutionary Ways to Celebrate Earth Day All Year Long

Is your medical practice 100% HIPAA compliant?

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